MaintSmart is designed to work in any equipment maintenance application. MaintSmart is used in manufacturing, hospitals, schools/colleges, municipalities, mining, food-processing, hospitality/hotels, military, etc. As such all literal data and text it the software may be translated to another language or your own language with different text. MaintSmart is the only software in existence that has this capability.

Our sample manufacturing sample database uses various conventions in naming and defines various functions as follows:

1. Top-level of equipment hierarchy: Plant (such as a factory or manufacturing plant). This is often renamed and does not require a translation but is changed in the program configuration screen in seconds.
2. Second/Third level of hierarchy is called Process. Process contains Line. This is often changed in a non-manufacturing setting to (examples): Building, Floor or possibly Coordinates, Site, etc. It is entirely up to you how you want to label the equipment hierarchy.
3. Parallel Second Level: Work Area, Location, Area, etc.
4. Personnel that are completing the work are labeled: Technicians, Maintenance Tech, Engineer, Mechanic, etc. This label can also be changed without a full translation in seconds.
5. Equipment: refers to the machine or equipment item that is the target of work orders, preventive maintenance, downtime spares (inventory) usage and so on. All data in the MaintSmart program eventually points back the the equipment item. As such, equipment performance, maintenance and costs are easily quantified with MaintSmart is elegant CMMS reports with charts and sub-total data.
6. Work order: a unit of work formally assigned. In some cases a work request or repair ticket is simply modified then elevated to full work order status. Work orders may be very detailed or very simple. Add images and unlimited file attachments of any type file. Automate the work order process with work order templates.
7. Preventive maintenance: Preventive maintenance (PMs) may be generated as a work order from the work order software module. MaintSmart also provide a dedicated calendar-based preventive maintenance software module that is very fast to update and even recycle the assigned tasks and reassigned them automatically. We use the term PM screen to designate this module, although the program will also manage PMs through the work order screen too.
8. Downtime: refers to unexpected or expected equipment failures, stoppages or under capacity conditions caused by any reason.
9. Inventory: generally refers to spares used to repair or maintain equipment. However, we have customers that manage ingredient inventories and other collections of items with the inventory software module.

The equipment hierarchy is simply a way to group equipment into logical groupings. The software demo program (Manufacturing DEMO Database) uses a fairly popular hierarchy configuration that is widely used and accepted in the manufacturing community. This is fine, but MaintSmart is also widely used in the facilities maintenance sector as well. Hospital, hotel, resorts, farming, government, military and so on all use MaintSmart. As such, the equipment hierarchy labels must be easy to change for any maintenance application.

MaintSmart is unique to all other CMMS software systems available today in that the equipment hierarchy is three dimensional. This gives virtually unlimited capability for filtering, analysis and reporting of the maintenance data. Some users elect to group equipment by physical location and functional location. This configuration give the best possible reporting and filtering outcome for both maintenance planners and managers looking for performance KPIs.

Although it is best to request a personalized consultation (completely FREE) you can explore this document that explains in detail how to set-up your equipment and equipment hierarchy. Also, keep in mind that we perform equipment imports too that save time getting your CMMS system up and running.

Here are some equipment hierarchy examples that are currently in use:

• Plant
• Building
• Oil Rigs managed and maintained by maintenance service company
• College
• Resort
• Wind Farm

• Here is an example of a manufacturing plant CMMS configuration.
• Here is a school, college or university maintenance configuration that is widely used.

Here is a video that explains the equipment hierarchy.

This is entirely possibly, however, due to database relationships and specific data type this is best performed by our expert team. We can provide an Excel spreadsheet that has all the places needed to import your data. Additionally we always encourage personal consultation on data imports. In many cases with new MaintSmart users this can be performed by us at no charge (depending on how well the spreadsheet is filled out). Generally we import equipment and spares inventory lists.

Contact us for a free consultation and for a copy of the import Excel template:

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Follow link below for a detailed answer with a video demonstration of this action.

How Do I Add a New Technician to the CMMS Database and What are the Implications of Adding a New Technician?